Summer School Directive
Our University's Senate decision: dated 19.07.2023 and numbered 2023/16.
ISTANBUL SABAHATTIN ZAIM UNIVERSITY
SUMMER SCHOOL DIRECTIVE
PART ONE
Introductory Provisions
Purpose
ARTICLE 1– (1) The purpose of this Directive is to regulate the procedures and principles regarding the education and instruction to be provided during the summer months for undergraduate and foreign language preparatory programs at Istanbul Sabahattin Zaim University.
Scope
ARTICLE 2– (1) This Directive covers the provisions regarding the education and instruction to be provided during the summer months for undergraduate and foreign language preparatory programs at Istanbul Sabahattin Zaim University.
Legal Basis
ARTICLE 3– (1) This Directive has been prepared based on Articles 7, 14, and Additional Article 26 of the Higher Education Law No. 2547 dated 4/11/1981.
Definitions
ARTICLE 4– (1) In this Directive;
a) Unit: Refers to a faculty, higher school, or school of languages affiliated with the University,
b) Unit Board: Refers to the faculty board in faculties and the higher school board in higher schools,
c) Unit Executive Board: Refers to the faculty executive board in faculties and the higher school executive board in higher schools,
ç) Board of Trustees: Refers to the Board of Trustees of Istanbul Sabahattin Zaim University,
d) ÖSYM: Refers to the Measuring, Selection and Placement Center,
e) Rector: Refers to the Rector of Istanbul Sabahattin Zaim University,
f) Senate: Refers to the Senate of Istanbul Sabahattin Zaim University,
g) University: Refers to Istanbul Sabahattin Zaim University,
ğ) Foreign Language Preparatory Program: Refers to the foreign language preparatory education conducted by the Istanbul Sabahattin Zaim University School of Languages,
h) Higher School: Refers to the higher schools within Istanbul Sabahattin Zaim University,
shall have the meanings set out above.
PART TWO
Definition, Purpose, Duration and Fees of Summer School
Definition of summer school
ARTICLE 5– (1) Summer school is an education program implemented during the months that fall outside the two normal semesters of an academic year and cover the summer break; summer school is not considered a third semester.
(2) Summer school is optional and may be opened for all undergraduate and foreign language preparatory programs.
Purpose of summer school
ARTICLE 6– (1) To increase the efficiency of education by enabling students to benefit from the University's educational opportunities during the summer months as well.
(2) To provide additional opportunities for students who were unable to take certain courses in the fall or spring semesters, who failed a course they took, or who wish to retake a conditionally passed course in order to raise their overall grade point average.
(3) To provide additional opportunities for students who failed or have an incomplete level in the foreign language preparatory program in the relevant academic year.
(4) To benefit from faculty members working at domestic or foreign higher education or research institutions who are available during the summer months.
(5) To enable students from other higher education institutions to benefit from the University's educational opportunities.
(6) To enable students who go abroad under Erasmus or other international student exchange programs, or who transfer horizontally or vertically, to take in summer school the courses from lower semesters that they were unable to take or that they took and failed during their education.
(7) To enable students enrolled in double major or minor programs to graduate earlier by taking courses from the upper semesters of these programs.
Duration of summer school
ARTICLE 7– (1) Summer school is determined by the Senate to begin at least two weeks after the completion of the spring semester final exams and is announced in the academic calendar of the relevant year. The opening of courses, pre-registration/registration for courses, course start and end dates, exams, and other matters in summer school are conducted in accordance with the academic calendar.
(2) The duration of summer school, including midterm exams, may not be less than 35 (thirty-five) working days. In compulsory cases, classes and exams may also be held on Saturdays and Sundays upon the proposal of the relevant unit's executive board and the approval of the Senate. Make-up classes and exams for those falling on official holidays may be held on Saturdays and Sundays.
(3) Time spent in summer school is not counted as part of the normal education period.
Fees and extra course pay
ARTICLE 8– (1) The fees to be charged to students in summer school according to the weekly course hours, and the extra course fees to be paid to the faculty members teaching the courses, are determined by the University Executive Board.
(2) Fees to be collected from students in summer school are charged at pre-registration, based on the weekly course hours for department/program courses, and based on the determined level fee for foreign language preparatory class levels.
(3) ÖSYM scholarships and discounts, as well as other scholarships and discounts granted by the University, do not apply in summer school; however, a 10% discount is applied for University students who have no missing or failed courses from lower semesters and have a cumulative grade point average of at least 3.00 out of 4.00, and a 20% discount for those with 3.50 or above.
(4) For courses that a student applied for but that were not opened in summer school, the course registration fee paid by the student is refunded or offset against the tuition fee of the following academic year.
(5) The fee paid to the University by a student who registers for a course opened in summer school but does not attend it or fails the course is not refunded and is not offset against the tuition fee of the following semester/year.
PART THREE
Principles Regarding Courses and Registration
Courses to be opened
ARTICLE 9– (1) The courses to be opened in summer school are determined by the relevant unit boards upon the proposal of the department/major boards, no later than the last week of classes of the spring semester, and are approved by the Senate. The courses to be opened are announced for pre-registration on the Student Information System and the University website.
(2) For a course to be opened in summer school, at least 15 students must have registered for it in undergraduate programs, at least 30 if the course is a University common elective course, and at least 10 for each level in foreign language preparatory programs. In cases where education must be conducted individually or in small groups (such as project courses in Architecture and Interior Architecture and Environmental Design, etc.), the number of students is not limited. Exceptional cases are decided by the University executive board upon the recommendation of the relevant unit's executive board.
(3) A course is not opened in summer school if the number of registered students is insufficient. If the number of students is fewer than 60, the course is not divided into groups; if the number of students is 60 or more, the course may be divided into sections, with each section having at least 30 students.
(4) The faculty member who will teach a course approved by the Senate for opening in summer school, and the course quota, are determined by the proposal of the department/major board and the approval of the relevant unit's executive board.
(5) A course in summer school may be taught by at most two faculty members. This number may be increased by a decision of the relevant unit's department board.
(6) Courses that do not have a sufficient number of students at the end of the pre-registration period in summer school are not opened.
(7) In summer school, the provisions of the University's Undergraduate Education and Instruction Regulation and the Foreign Language Preparatory Class Education, Instruction and Examination Directive regarding course registration and prerequisite courses are applied without modification.
Student admission
ARTICLE 10– (1) Students meeting the conditions specified below are admitted to summer school:
a) University students who have no impediment to attending summer school under the relevant legislation, such as a suspension,
b) Students enrolled at another university.
(2) Academic units may require additional conditions from students wishing to participate in summer school, such as having taken all the courses they wish to take in summer school during a normal semester, having fulfilled the mandatory attendance requirement for these courses, and having participated in the exams held during the semester.
Student registration
ARTICLE 11– (1) The registration of students who will take courses in summer school is carried out in two stages: pre-registration and final registration. The dates of these registration procedures are announced in the academic calendar.
(2) University students register for courses opened in summer school through the Student Information System, in accordance with the legislative provisions regarding the registration renewal and course registration requirements to which they are subject.
(3) The registration of students coming from outside the University whose applications have been approved by the relevant Deanships is carried out by the Department of Student Affairs.
Course load
ARTICLE 12– (1) The load of courses opened in summer school is equal to the credit load defined for the course in the University's relevant curriculum.
(2) For each course opened in summer school, classes are held for a total number of hours equal to those held in a normal semester.
(3) A student may take at most three courses in summer school.
(4) Students who have successfully completed the mandatory foreign language preparatory or Turkish preparatory education may not take courses in summer school without having taken courses in the fall and/or spring semesters of the program in which they are enrolled.
Attendance at courses
ARTICLE 13– (1) Students are required to attend the courses they take in summer school, even if they have already fulfilled the attendance requirement for the course in a previous semester.
(2) A student who fails to meet the attendance requirement for a course in summer school may not take the end-of-summer-school exam for that course and is considered to have failed due to absenteeism.
Course withdrawal, add-drop
ARTICLE 14– (1) Course withdrawal, add-drop, and leave of absence procedures do not apply in summer school. However, upon justified notification to the relevant unit by the end of business hours on the last working day of the first week of summer school, 50% of the fee paid for each course the student wishes to drop is refunded or offset against the tuition fee of the following academic year.
PART FOUR
Success Evaluation and Exams
Success evaluation
ARTICLE 15– (1) The relevant provisions of the University's Undergraduate Education and Instruction Regulation and the Foreign Language Preparatory Class Education, Instruction and Examination Directive apply in determining the success grade of a course taken in summer school.
(2) In measuring students' success in courses, class attendance, quizzes, midterm exams, and end-of-summer-school exams are included in the evaluation. The extent to which these factors affect the student's course passing and raw success grade, and the measurement-evaluation method, are announced by the faculty member teaching the course on the Student Information System within the first week of summer school.
Examinations
ARTICLE 16– (1) At least one midterm exam and one end-of-summer-school exam are held for each course opened in summer school. Normal education continues during the midterm exam week.
(2) Exams are held in written form. However, upon the request of the faculty member teaching the course and the decision of the relevant executive board, and provided that it is specified by the faculty member on the Student Information System, the exam may be held orally or in the form of a project or assignment.
(3) Students may retake courses they have previously taken in summer school in order to raise their grade point average. The last grade received by the student is considered valid on the student's transcript and affects the student's weighted grade point average and cumulative grade point average.
(4) Students who register for summer school and, at the end of summer school, have at most two failed courses remaining for graduation, or who are in a position to graduate by taking the exams of at most two courses, may, provided they meet the graduation exam requirements specified in the University's Undergraduate Education and Instruction Regulation and apply with a petition, take the graduation exam held within fifteen working days following the end-of-summer-school exams, by decision of the relevant executive board. It is sufficient for the student to be registered in summer school in order to take the graduation exam, regardless of whether that course was taken in summer school.
FIFTH SECTION
Taking courses from a different program or university
Taking courses from a different program or university
ARTICLE 17– (1) If a course is not opened in the unit in which the student is enrolled, the student may take this course from another unit within the University. For this, the equivalence of the course to be taken from the other unit, in terms of content, language, credit, and hours, must be accepted by the relevant unit's executive board.
(2) With the approval of the relevant unit's executive board, students may take courses in summer school from another university that has a higher minimum admission score than that of the undergraduate program in which they are enrolled, for the year of enrollment at the University. If the other university does not have a minimum admission score for the relevant year, the minimum admission scores of the most recent year are taken into account. In order to take a course from a different university in summer school, that course must not have been opened by the University in summer school despite the student having applied for it.
(3) If a student wishes to take a course from the summer school of a different university, they must apply to their own unit with the academic calendar of that university's summer school and the course information form of the course they wish to take. The student may take a course from the summer school of a different university if their application is deemed appropriate by the University unit's executive board.
(4) Students who register for summer school from outside the University are issued a transcript by the Department of Student Affairs, showing the names of the courses they have passed in summer school, the hours and credit values of the courses taken, and the success grade; this document is also sent to the university in which the student is enrolled, attached to an official letter.
(5) The exemption procedures for courses taken from the summer school of a different university are carried out by the Department of Student Affairs based on the official letter and transcript sent by the relevant university, converting the grades into those specified in the University's Undergraduate Education and Instruction Regulation, and are recorded in the Student Information System.
SECTION SIX
Miscellaneous and Final Provisions
Cases not covered by provisions
ARTICLE 18– (1) In cases not covered by this Directive, the relevant provisions of the University's Undergraduate Education and Instruction Regulation, the Foreign Language Preparatory Class Education, Instruction and Examination Directive, and the decisions of the Council of Higher Education, the Senate, and the authorized boards of the relevant units apply.
Entry into force
ARTICLE 19– (1) This Directive enters into force in the 2023-2024 academic year.
Execution
ARTICLE 20– (1) The provisions of this Directive are executed by the Rector.