Graduate School Secretariat

The Secretariat is the administrative unit employed to take the necessary measures for the effective, efficient, and compliant operation of the personnel in the administrative organizations affiliated with the directorates it serves, in line with the institution’s quality policies and within the framework of legal regulations; to plan, coordinate, organize, and supervise administrative activities; and to assist unit managers in administrative and technical matters..

• Responsibilities
• Completing the registration of students who have earned the right to enroll in graduate programs,
• Monitoring students’ registration renewal, course registration, course add/drop, and similar processes,
• Monitoring students’ thesis and project processes,
• Sending information and documents related to education and students to the Council of Higher Education (YÖK), the Measuring, Selection and Placement Center (ÖSYM), the Credit and Dormitories Institution (KYK), and other institutions and organizations,
• Preparing statistical data and reports, monitoring student academic performance, loans, scholarships, and similar matters, and corresponding with the relevant institutions,
• Carrying out the necessary correspondence with units within the university,
• Performing other similar duties assigned by the university administration,
• Carrying out students’ graduation procedures,
• Uploading the theses of graduating students to the YÖK system.
• Staff members play an important role in carrying out the unit’s services accurately and effectively within the framework of legal regulations. They are expected to:
• have complete and sufficient administrative and legal knowledge related to their field of duty;
• show the utmost attention and care while performing their duties;
• be harmonious with their colleagues, and respectful, polite, and friendly in their interpersonal relations;
• give the necessary explanations to authorities and relevant parties in a clear and understandable manner;
• ensure that the transactions carried out are recorded in full and take the necessary measures to preserve these records;
• maintain confidentiality and have a sense of belonging and responsibility;
• be attentive, hardworking, honest, and open to continuous improvement and innovation in their duties;
• train those working under their supervision;
• embrace and take ownership of the institutional culture;
• comply with moral and ethical rules, the institution’s quality principles, the work program, and strategic plans.