Directives

Annex to Senate Decision No. 2020/22 dated 20.10.2020.

Republic of Türkiye
ISTANBUL SABAHATTIN ZAIM UNIVERSITY

INTERNAL CONTROL UNIT

DIRECTIVE ON WORKING PROCEDURES AND PRINCIPLES

PART ONE

Purpose, Basis, and Definitions
 

Purpose

Article 1- (1) The purpose of this Directive is to determine the principles, tasks, transactions, and processes related to the internal control activities to be carried out within Istanbul Sabahattin Zaim University.

Legal Basis

Article 2- (1) This Directive has been prepared based on Articles 13 and 14 of Higher Education Law No. 2547 dated 4/11/1981.

Definitions

Article 3- (1) As used in this Directive;

a) Rector: the Rector of Istanbul Sabahattin Zaim University,

b) Internal Control Unit: the Internal Control Unit that will operate under the Rectorate,

c) Head: the Head of the Internal Control Unit,

ç) Internal Control: the entirety of the methods and processes, together with administrative, financial, and other controls, to be implemented in order to ensure that activities are carried out effectively, economically, and efficiently in accordance with the University's objectives, established policies, and legislation, that assets and resources are protected, that accounting records are kept accurately and completely, and that financial and management information is produced in a timely and reliable manner,

d) Evaluation Report: refers to the written report to be prepared as a result of internal control, indicating whether administrative and financial decisions and transactions are found appropriate, and/or containing recommendations to the Rector.

PART TWO

Internal Control

Purpose of internal control

Article 4- (1) The purpose of internal control is to ensure:

a) that the University operates in compliance with laws and other regulations,

b) the prevention of misuse of University assets and of waste,

c) that the University's revenues, expenditures, assets, and liabilities are managed economically and efficiently,

ç) the obtaining of regular, timely, and reliable reports and information for decision-making and for monitoring activities,

d) the prevention of irregularities in all kinds of administrative and financial decisions and transactions related to the University's activities,

is to ensure the foregoing.

Scope of internal control

Article 5- (1) All transactions and activities of the University and of the enterprises in which it has invested capital fall within the scope of internal control.

(2) The internal control function is carried out by the Internal Control Unit.

(3) Internal Control activities consist of the controls specified in this Directive, as well as the controls of all administrative and financial decisions and transactions that are deemed beneficial to subject to internal control — either upon the Rector's instruction or as a result of the Internal Control Unit's risk assessment — and that are approved by the Rector.

(4) Administrative and financial decisions and transactions are also controlled in terms of the effective, economical, and efficient use of resources.

Nature of internal control

Article 6- (1) The report issued as a result of internal control is advisory and preventive in nature and is not, by itself, binding on the implementation of administrative and financial decisions and transactions.

(2) Subjecting administrative and financial decisions and transactions to internal control, and the issuance of a favorable report as a result of internal control, do not eliminate the responsibility of spending authorities and authorizing officers.

Internal Control function

Article 7- (1) The internal control function is carried out by the Internal Control Unit within the framework of the Rector's instructions and University regulations.

(2) Unless otherwise instructed by the Rector, the Internal Control Unit shall evaluate the University's administrative and financial decisions and transactions once a year, within the framework of the type, amount, and subjects to be determined by the Rector and taking risk areas into account as well.

(3) The Rector may additionally instruct that any administrative and financial decisions and transactions be controlled by the Internal Control Unit.

Reporting

Article 8- (1) The Internal Control Unit shall prepare a written report indicating, as a result of internal control, whether administrative and financial decisions and transactions are found appropriate, and/or containing recommendations to the Rector, and shall submit it to the Rector.

PART THREE

Miscellaneous and Final Provisions

Principle of segregation of duties

Article 9- (1) Those who carry out the internal control function may not be assigned to stages of the preparation and implementation of financial decisions and transactions, such as the preparation of approval documents and their annexes and specifications, the documentation of financial decisions and transactions, or the receipt of goods and services, and may not serve as chair or member of the tender commission or the inspection and acceptance commission.

Units' obligation to provide information and documents

Article 10- (1) All units of the University are obliged to provide, in a timely and complete manner, the information, documents, and documentation requested by the Internal Control Unit.

Entry into force

Article 11- (1) This Directive enters into force on the date it is approved by the University Senate.

Execution

Article 12- (1) The provisions of this Directive are executed by the Rector.