Directives

This is an annex to the senate decision dated 07.03.2011 and numbered 2011/02.

REPUBLIC OF TÜRKİYE

ISTANBUL SABAHATTIN ZAIM UNIVERSITY

PUBLICATION COMMITTEE

WORKING PRINCIPLES DIRECTIVE

I. PURPOSE AND SCOPE:

Article 1- This directive contains provisions regulating the establishment of a content and format standard, and the principles related to printing, for publications to be printed by Istanbul Sabahattin Zaim University and primarily used as course materials, within the framework of the Universities Publication Regulation issued under Higher Education Law No. 2547.

Article 2- The planning of all publications to be produced in the units affiliated with the University, ensuring compliance with publication rules, auditing of publications, print scheduling, and all other related procedures are carried out by the University Publication Committee and the publication subcommittees to be established in each unit.

II. UNIVERSITY PUBLICATION COMMITTEE:

Article 3- The Publication Committee is chaired by the Rector of Istanbul Sabahattin Zaim University and consists of two full and one substitute faculty member elected by the University Board of Directors from among its own members. If the chair of the Publication Committee or one of the full members appears as an author or editor in a draft submitted for printing, the substitute faculty member attends the decision meeting. If the chair is unable to attend, the meeting is chaired by the most senior member. The terms of office of the designated members are limited to their membership on the Board of Directors. Decisions of the Publication Committee become final upon approval by the University Board of Directors.

Article 4- Duties and Authorities of the Publication Committee

a) The essential aim is to meet students' needs for publications in this category, based on the educational programs conducted at the institutions. By inquiring how this need is being and will be met by departments/disciplines, if there is a need for a textbook at the department/discipline level, the Committee requests that a plan be made to meet this need and takes encouraging measures.

b) It reviews works submitted ready for printing and decides whether they are suitable for publication in terms of quality and educational needs, carries out the necessary related organization and planning work, and makes recommendations to the University Board of Directors regarding the work's legal status, print order, print run, and printing format.

c) Regardless of how their costs are covered, the copyright fee, cost, student sale price, and external sale price of all publications bearing the phrase ''Istanbul Sabahattin Zaim University Publications'' are calculated by the relevant unit's publication committee and sent to the University Publication Committee as a decision of the management committee; the decision of the University Publication Committee becomes final after approval by the University Board of Directors.

d) It distributes, or arranges for the distribution of, printed works to the institutions and committees specified in the regulation.

e) Where it deems necessary, the Publication Committee may permit the portions of works whose printing it has approved that exceed the capacity of the University's printing units to be printed by other means.

f) It grants permission for publications by faculty members to be printed outside the university.

g). For translated publication(s), the translator(s) must obtain permission from the person and/or institution/committee holding the publication rights. The University Board of Directors decides, upon the recommendation of the Publication Committee, on payment of the fee required for this from the university budget.

III. PUBLICATION SUBCOMMITTEES

Article 5- In each faculty, the subcommittee is chaired by the dean or a vice dean appointed by the dean, and consists of two full and two substitute faculty members elected by the relevant unit's management committee from among its own members. It convenes within 10 days following an application for publication. If the chair or one of the full members appears as an author or editor in a draft whose printing is to be decided, a substitute member attends the publication subcommittee meeting in their place. The publication subcommittees give their opinion on the printing of the prepared draft text and submit it to the University Publication Committee.

Article 6- Duties of the publication subcommittees

1. The members of the publication subcommittee review the draft and decide whether it needs to be reviewed by a subcommittee to obtain expert assistance when necessary, and arrange for such review.

2. The publication subcommittees are responsible for organizing the procedures related to all books, journals, and review/research publications printed within the units.

3. It provides an opinion to the University Publication Committee on whether draft publications prepared by the units have been prepared in accordance with the Istanbul Sabahattin Zaim University Publication Directive in terms of language, currency, quality, and educational needs.

IV. TYPES OF PUBLICATIONS:

Article 7- According to this directive, the works to be published by Istanbul Sabahattin Zaim University are, in order of priority: textbooks, supplementary textbooks, scientific journals and publications containing scientific conference papers, and academic booklets, brochures, and similar publications prepared for informational purposes.

a) Textbook: These are original authored or translated works that are taught as compulsory courses in an associate/undergraduate/graduate degree program at our University and that cover the entire curriculum determined by the relevant rules. The titles of these books should generally match the names of the courses to which they relate.

b) Supplementary textbook: These are original books prepared for educational purposes, suitable for use in courses within the curricula, that directly or indirectly cover all or part of the compulsory or elective course programs taken by associate/undergraduate/graduate students at our University, and that are primarily intended to convey existing information from the literature.

c) Journals: These are periodical publications prepared by University units that reflect scientific research and studies.

d) Proceedings: These are publications containing the presentation texts of scientific meetings such as congresses, symposiums, workshops, and panels organized or attended by University units.

e) Informational Publications: These are booklets, brochures, and similar publications of an academic nature prepared for the purpose of informing society and the public.

f) Review/Research Publication: Publications containing the results of theses, scientific studies, and research (national and/or international projects or trials, etc.) conducted in the various units of our University.

V. PUBLICATION APPLICATIONS:

Article 8- Authors of textbooks, lecture notes, supplementary textbooks and informational publications submitted for publication by Istanbul Sabahattin Zaim University apply to the heads of the departments in which they serve, or to the directorates of the institutes / schools, with four (4) copies of the work to be published and a “Publication Proposal Form” completed and signed by the author. For translated works, written publication permission must be obtained from the author or from the person or institution holding the publication rights in accordance with copyright law, and this permission document must be attached to the application documents.

Article 9- The opinions issued on publication drafts discussed by the sub-committee of the relevant unit are sent by the deaneries to the Rectorate, together with the “Publication Proposal Evaluation Form” and other documents prepared for submission to the “Publication Commission”. In the case of applications made to directorates, the publication drafts, together with the application form, are forwarded directly to the Rectorate to be delivered to the University Publication Commission.

Article 10- For congresses, symposiums, workshops and panels organised wholly or partly by our University, the faculty members and academic staff serving on the organising committee apply directly to the University Publication Commission within one month at the latest in order to have the panel and paper texts presented at the scientific meeting printed.

Article 11- In order to have theses and research projects carried out at our University printed, it is sufficient to apply to the University Publication Commission together with the written approval of the supervisor.

Article 12- A Journal Editorial Commission established for works of the journal type reflecting scientific activities applies to the University Publication Commission by submitting a report setting out the journal’s publication objectives, vision and mission. After the University Executive Board approves the publication of the journal, a referee commission is formed by the “Journal Editorial Commission”. For journals published in Turkish, the referee list must consist of members from our University and other national universities; the referee list of journals published in a foreign language must also include members from abroad. Referee reports must be attached to the articles accepted for publication and sent for printing.

VI. REVIEW OF WORKS:

Article 13- The University Publication Commission convenes within 10 days in order to carry out the necessary evaluation as to whether works may be printed as an “Istanbul Sabahattin Zaim University Publication” and whether they may be used for educational purposes. Where necessary, it designates one or more faculty members from another university or research institution who hold a title higher than that of the author in the scientific field to which the work relates, and requests them to submit their written opinions. In such cases, the Publication Commission concludes the application on the basis of the assessments of the scientific referees.

Article 14- Three copies of the works approved for publication are given to the author(s) so that the changes proposed by the faculty members who reviewed the work may be taken into account. The author(s) return two corrected copies of the work to the Publication Commission, adding their views on the revisions, if any.

Article 15- One copy of works deemed unsuitable for printing is kept at the Rectorate and the remaining copies are returned to the author(s).

Article 16- The final decision on whether or not a work will be published is taken by the University Publication Commission in accordance with paragraphs (a) and (b) of Article 3 of the Regulation on University Publications, and is submitted for the approval of the University Executive Board.

Article 17- The Chair of the Publication Commission notifies the author(s) of the outcome of the evaluation of the publication within three months at the latest.

VII. FORMAL REQUIREMENTS FOR PUBLICATIONS

Article 18- The cover of all publications printed as an Istanbul Sabahattin Zaim University publication shall be prepared as follows

a) Front and inner cover: On the front cover of the publication and on the recto of the first page, the emblem of Istanbul Sabahattin Zaim University must appear in the upper left corner, followed by the text “Istanbul Sabahattin Zaim University Publications No: …”; in the centre, according to the cover layout, the title of the publication; beneath it, the title, name and surname of the author(s); and at the bottom, the place and year of printing.

b) Back cover: The outer face of the back cover of the publication may contain the biography or biographies of the author(s), not exceeding 100 words, their photograph(s) and a list of their other works. The ISBN is printed in the lower right corner.

c) Spine: If the thickness is sufficient, the spine of the publication bears, reading from top to bottom, the title of the publication, the initial and surname of the author(s) and the emblem of Istanbul Sabahattin Zaim University.

d) The inner faces of the front and back covers are left blank.

e) The verso of the first page contains the text given as an example in (Annex-2).

f) The publication may be 20x28 cm or 16x24 cm, or of such dimensions as the Publication Commission deems appropriate.

g)The writing rules and internal layout of the publication are determined by the author(s) in accordance with the national / international conventions of the relevant discipline.

VIII. PRINTING AND SALE

Article 19. The “Istanbul Sabahattin Zaim University Publication Contract Form” (Annex-4) is signed with the author(s) of a work approved for printing upon the proposal of the Publication Commission and the decision of the University Executive Board. After the work has been printed, the author(s) transfer their copyright by means of the “Istanbul Sabahattin Zaim University Publication Transfer Form” (Annex-5). The number of printed copies to be given to the author free of charge is determined when the contract is concluded, taking the print run into account.

Article 20- For edited books, all relations during printing and distribution are conducted by the editors. Responsibility for the book lies with the editors. However, the editor or editors must obtain from the authors of the book’s chapters a signed document accepting their proxy and authority.

Article 21- The costs relating to the printing of the publication are covered by the Rectorate of Istanbul Sabahattin Zaim University within the limits of budgetary resources and in accordance with the order of priority set out in Article 7 of this directive. Where budgetary resources are insufficient, part or all of the costs may be covered by the authors or by sponsors.

Article 22- A work that has been printed and has received a Unit Publication Number is offered for sale at the Istanbul Sabahattin Zaim University Department of Library and Documentation, unless a new sales arrangement is made. The sale of Istanbul Sabahattin Zaim University Publications by another publishing house or by an individual is possible only with the permission of the University Publication Commission.

Article 23- For books that are out of print and are planned to be reprinted without alteration, an application for reprinting must be made to the University Publication Commission by the deanery/directorate on behalf of the book’s author(s) or editor(s). Publications intended to be reprinted with changes and/or additions are reported to the University Publication Commission by the deaneries or directorates, together with the opinion of the unit publication committee, after the author has made the changes.

IX. OTHER PROVISIONS

Article 24- Responsibility for the scientific and linguistic content of works to be published rests with the authors.

Article 25- The phrase “Istanbul Sabahattin Zaim University Publications” may not be printed on textbooks that are not published in accordance with the rules of this directive.

Article 26- Academic staff may not print or reproduce at their own expense books and any other materials to be recommended as course materials at our University.

Article 27- The author(s) reserve the right to print themselves those books which the University Executive Board has notified in writing cannot be printed by our University.

Article 28- The Istanbul Sabahattin Zaim University Publication Commission has adopted verbatim the following definitions of conduct considered contrary to ethics at the preparation and publication stages of a study, as set out by the TÜBİTAK Research and Publication Ethics Commission;

- Fabrication: Producing data not obtained in the research and reporting or publishing such data,

- Falsification: Altering research materials, devices, procedures and research records, or changing the results, in a manner that may yield different findings,

- Plagiarism: Using the ideas, methods, data, writings and figures of others without attribution to their owners,

- Duplication: Submitting the same research results to more than one journal for publication, or publishing them more than once,

- Least Publishable Units (salami slicing): Producing numerous publications by dividing the results of a single study into parts in an inappropriate manner that undermines the integrity of the research,

- Failing to acknowledge the support of the funding institution or commission in presentations and publications containing the results of supported studies,

- Removing the names of those who have made an active contribution to the research or article, or adding new author(s) on the basis of a contribution incompatible with authorship, or changing the order of authors, without the written consensus of the co-researchers and co-authors of the research and the article.

X. ENTRY INTO FORCE:

Article 29- This directive enters into force on the date of its adoption by the Senate of Istanbul Sabahattin Zaim University.

Article 30- The provisions of this directive are executed by the Rector of Istanbul Sabahattin Zaim University.

Article 31. For matters not covered by this directive, the provisions of the relevant laws and regulations apply.

ANNEX 1 : PUBLICATION PROPOSAL FORM
ANNEX 2 : CONTENT OF THE VERSO OF THE FIRST PAGE
ANNEX 3 : PUBLICATION PROPOSAL EVALUATION FORM
ANNEX 4 : PUBLICATION CONTRACT FORM
ANNEX 5 : PUBLICATION TRANSFER FORM

Annex –1

ISTANBUL SABAHATTIN ZAIM UNIVERSITY PUBLICATION PROPOSAL FORM

Annex-2

CONTENT OF THE VERSO OF THE FIRST PAGE

Istanbul Sabahattin Zaim University Publications No: 000

The printing, publishing and sales rights of this book belong to Istanbul Sabahattin Zaim University. All rights reserved.

No part or the whole of this book may be printed, reproduced or distributed by electronic, optical, mechanical or other means without the written permission of Istanbul Sabahattin Zaim University.

Copyright . . . . . . . . (year of printing) by İstanbul Sabahattin Zaim University. All rights reserved.

No part of this book may be printed, Reproduced or distributed by any electronical, optical, mechanical or other means without the written permission of İstanbul Sabahattin Zaim University.

Cover Design (Name of the person or commission that produced the cover design):

Design-Typesetting (Name of the person or commission that produced the design and typesetting):

ISBN. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Edition number. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Printing house, City, Year . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Annex-3

ISTANBUL SABAHATTIN ZAIM University PUBLICATION PROPOSAL EVALUATION FORM

• Grounds for the evaluation and the points requested to be corrected. (An additional page may be used if necessary)

Annex-4

Istanbul Sabahattin Zaim UNIVERSITY PUBLICATION CONTRACT FORM

As the owner of the work entitled “. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ”, whose identity details are given above, I hereby transfer the publication rights of my work to the Rectorate of Istanbul Sabahattin Zaim University, in accordance with the Regulation on University Publications and the Istanbul Sabahattin Zaim University Publication Directive, my copyright remaining reserved.

Responsibility for the scientific and linguistic content of my work rests with me. In this framework, I have delivered the complete output of my work to the Rectorate of Istanbul Sabahattin Zaim University so that it may be printed.

Annex-5

Istanbul Sabahattin Zaim University PUBLICATION TRANSFER FORM

In accordance with the contract dated . . . . . . . ., I hereby transfer to the Rectorate of Istanbul Sabahattin Zaim University, pursuant to Article 25 of the Copyright Act, the royalty to be provided in my name by the Rectorate of Istanbul Sabahattin Zaim University for the work entitled . . . . . . . . . . . . . . . . . . . of which I am the author, in return for the sum of (in figures and in words) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .-YTL).

Pursuant to Article 9 of the Regulation on University Publications, I have agreed that payment shall be made to me in line with the royalty payment plan determined by the Chair of the Istanbul Sabahattin Zaim University Publication Commission (payment to the author, in six-month periods, from the income obtained from sales of the work at the book sales point, continuing until the total royalty has been covered).